. Email Signature in Office 365 We all know the importance of a good email signature!
In fact, this can be a good and yet very effective and subtle way to market. We have had many people ask us this question and so I thought I would write up a quick post on it. It is how to use an image or picture in your email signature when using the Outlook Web App with Office 365. This is very easy to do, you just have to know how to do it the right way. Follow the steps below.
This should also work with Outlook.com. Note: This doesn’t appear to work in most versions of Google Chrome. I highly recommend using Internet Explorer to set this up, or if you are on a Mac Firefox should work. Step 1 First we are going to go sign into the Outlook web app at Step 2 Next we will click on the gear in the upper right hand corner and click into “Options.” Step 3 Then click into “Mail Layout Email Signature.” Step 4 Ok, and so here is the part where 85% of people mess up. You need to have that image hosted online somewhere. A lot of people just copy and paste their image into the signature block and while it might appear like it works most likely when you send it out the receiver is going to get a big blank square with a red “X” in it. This is because the temporary link breaks.
You need to have your image hosted online somewhere. I always just upload the image I want to my web server. If you don’t have access to a web server you can always upload it to a free image hosting site such as. Once you know where the image is, you will need to browse to the hosted location URL. If you use TinyPic, they will give you the URL. If it is on your web server I advise just right clicking on it if you are in Firefox and selecting “view image.” URL example:. Then right click on the image and select “Copy.” When this goes into your clipboard it is also going to capture the web server path.
There are four causes of pictures not displaying in Microsoft Outlook email messages: Internet Explorer setting for saving encrypted pages to disk (below) Blocking external content; SecureTemp folder is 'full' Word's Picture placeholder setting enabled (below). If you don't care about the message showing an attachment icon or the image not being visible to the sender, you can use code like this snippet to use the name of the attachment, which Outlook will automatically use for the cid value.
Step 5 Now simply go back to the email signature block and hit paste (CTRL+V). You can then construct the rest of your signature. Then simply hit “Save” and you are all done and you shouldn’t have any problems with your image/picture becoming a broken/dead link. Also, if you construct your signature first in Microsoft Word, it should still work to paste into the email signature block as long as you pasted the image into word from the web server URL. Niels Henrik Duevang, you hit the nail on the head! My fiancee and I are both designers and we just spent the greater part of an hour trying to figure this out. We’re both working on Macs, using both Safari and Chrome to get this right.
Copy and pasting doesn’t work. It’ll paste into the “Email Signature” window, and show up when you go to compose a new email, but then not show up when you send the email OR when you go to compose another email. It’s also not there when you go back into the settings. Drag and Drop was the ONLY solution that worked. Just wanted to save some other folks time and frustration.
Nevertheless, thanks Okay Marketing for providing a space for this dialogue to take place;) “Illusiona trick is what a whore does for money.”. Hi Brian, Thank you for the instructions. But unfortunately it did not work for me. Followed the above instructions 1.
Uploaded image (.png) on tinypic 2. Copied URL, found image, copied image 3. Went back to email and pasted the image. It still breaks done when sending a email with a signature image. When trying to place a hyperlink on the image (read that on the internet that could solve it) it says ‘the signature is too big try making it smaller’? Used the hyperlink URL for e-mail & IM offered by Tinypic. Thanks in advance for your answer!
Does not work for me. But I made it work in different way. Maybe can work for you too.:) So I used zoho mail where I have my personal account.
They have more options how to add images. They have option to use url link and even choose the size, position. I attached image in mail as URL and sent it to my Office 365 work email. I copied all the information including the image from the email and placed it in the signature and it works with all type of licences. Happy:) I guess that in other email account it was possible to save image with URL and when I copied it, the URL stayed. Maybe you can try any other email account you know you can add images with more features and then copy. The same I do with colour options.